Infacon XII Congress venue

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Marina Congress Center

Katajanokanlaituri 6

FI-00160 HELSINKI

FINLAND

www.marinacongresscenter.com

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Location of the Exhibition

The exhibition area is located on the ground floor the congress center and next to the main lecture rooms. Please see the enclosed floor plan of the exhibition. Coffee and lunch will be served at the exhibition area during the congress breaks.

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Exhibition opening hours

The exhibition is open during the congress as follows:

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Sunday, June 6 at19.00hrs: Opening of the exhibition & Welcome Reception

Wednesday, June 9 at 14.00hrs: Closing of the exhibition

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Stand set-up and dismantling

The exhibition area and the stands are open for set-up on Sunday, June 6 from 15:00hrs to 18:00hrs. Kindly notice that the exhibition area should be ready and final installation completed latest by 18.00 hrs. The Welcome Reception starts at 19.00hrs.

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The exhibition dismantling time on Wednesday, June 9, is from 14.00-16.00hrs. The stand should be completely cleared by this time.

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The exhibitor is responsible for the installation and dismantling of his own stand materials.

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Stand package

All exhibitors will be offered a ready-made stand package. The size of the stand is 2m x 1,5m. The stands will be built by WS Expogroup Ltd.

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Stand package fee

3.400,00€ (incl.vat)

The fee includes one full registration for the Congress (excluding post-congress tours).

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Stand package includes:

- Floor space
- Self-standing logo wall on the back

- Your logo or name on the wall

- Halogen spot light with an arm

- PC desk with sliding doors and space inside

- 1 x bar chair

- 1 x zik-zak brochure rack

- Dark gray felt carpet on each stand

- Electricity 10A (max 1 kW) with a socket
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Making a reservation

In order to book for stand, the exhibitor is requested to complete the EXHIBITOR RESERVATION FORM indicating the preferred booth number. All reservations will be handled by a first come – first served principle.

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With any questions kindly contact: infacon12(at)confedent.fi

Cancellation policy

All cancellations must be made in writing to Confedent International Ltd at infacon12(at)confedent.fi.

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All refunds will be made at the exchange rate of the refund date. The organizers or the Infacon XII secretariat cannot be held responsible for a loss caused by alterations in exchange rates.

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If cancellation of the exhibition stand is received by February 28, 2010, the fee less a cancellation fee of EUR 50 for administrative expenses will be refunded.

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If cancellation of the exhibition stand is received from March 1 to April 30, 2010, the fee less a cancellation fee of 25% of the fees will be refunded.

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There will be no refund for cancellations received after May 1, 2010.

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There will be no refund for no-shows.

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Rental of technical equipments

Any additional material, equipment, lights or furniture should be ordered in advance from WS-Expogroup Ltd., e-mail: sari.kallio@wsexpogroup.fi

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Use of exhibition space

Approval must be obtained from MCC in advance for the following:

· the location of any object weighing more than 400 kg

· structures and fittings higher than 250 cm

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No exhibits or publicity products may be mounted on the floor, walls, ceiling or columns. The exhibitor will be liable for any damage caused by him to the building or the exhibition area.

Catering services

Scandic Hotels Oy/Marina Congress Center has exclusive catering rights. Exhibitors may not serve any products brought to the stand themselves apart from their own company`s sweets or other such products. The catering services will be ordered in advance from MCC Sales Department.

Please contact: tel. +358 9 166 6400 or e-mail marinacongress@scandichotels.com

Transport and storage

MCC has a loading dock and platform adjoining the goods lift. The internal dimensions of this service lift are as follows: door width 2500 mm, door height 2250 mm, lift depth 3600 mm. The carrying capacity of the lift is 5000kg.

In case material and goods will be delivered before the event, dates and time must be negotiated with MCC. The shipment must include following information:

Marina Congress Center

The name and date of event

The receiver/contact person of exhibitor and mobile number

Katajanokanlaituri 6

FIN-00160 HELSINKI

The exhibitor will be responsible for the reception, unpacking and storing of his goods and for their removal after the exhibition.

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Security

MCC is responsible for fire protection and general order, but not for any damage to or loss of goods, structures or other materials on the stands unless a separate security agreement has been made with MCC.

Insurance

The exhibitor must take out any liability and goods insurance he seems necessary at his own expense. MCC will not assume any responsibility for property stored or left on the premises unless a separate security agreement has been made with MCC.

The insurance policies held by MCC cover any damage caused to a third part by the actions of MCC`s own employees or by any MCC devices or buildings.

Parking

During setting up and dismantling days guest parking is free of charge for exhibitors. During event parking will be charged.

Booth personnel & name badges

During the congress days booth personnel must wear congress name badges, which are to be obtained on-site from the congress registration desk. All representatives manning the booth are required to register for the congress in advance by filling the registration form. Please note that the exhibition package fee includes one full congress participation only. All additional booth personnel are subject to full congress registration fees.

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Accommodation

The congress organisers have reserved room blocks from the hotels near the congress venue for congress delegates and exhibitors. Please refer to Accommodation Information page on the congress website http://www.congreszon.fi/infacon_xii for more details and kindly make the room reservation on the registration form or contact the local congress secretariat Confedent International Ltd for room reservation.

E-mail: infacon12(at)confedent.fi

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Further information

Further information on the exhibition can be obtained from the local congress secretariat:

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CONFEDENT INTERNATIONAL LTD.

Porkkalankatu 3, 00180 Helsinki

tel. +358 9 5840 9350
fax +358 9 5840 9555

email: infacon12(at)confedent.fi